Archives and Historical Records
$1,000 - $5,000
Category 4 Profile and Criteria
ENHC will award grants in this category to projects and partnerships designed to accomplish either of two primary objectives: 1) promoting the public’s access to historical records and 2) preserving paper-based archival documents. Special consideration will be given to those projects enabling access to historical materials via the Internet, those involving collaboration between two or more historical records repositories, and those sponsored by organizations having completed an archival or preservation survey.
Eligible projects in this category include, but are not limited to: creation of online finding aids, creation of machine readable bibliographic records, archival and preservation surveys of special collections, conservation treatments (as recommended after a documented consultation with a conservation professional), and the purchase of archival supplies (as recommended after a documented consultation with a preservation professional). These examples are intended as suggestions and are not offered as a complete the list of all projects eligible in this category.
Category 4 Application Requirements
All applicants must fill out the Application Form and provide complete answers. Prepare the applications on 8 ½ “ x 11” paper using one side only. Type must not be smaller that 10-point.
Applications must not exceed four (4) pages, excluding application form, budget form, budget narrative, and supporting materials. Supporting materials must not exceed twenty (20) pages. Do not include materials such as DVDs, CDs, VHS tapes, oversized posters/maps (larger than 11x17 tablet size) etc., they will not be accepted or reviewed. Applicants may fill out the application and budget forms online (Word documents), but must print and mail all materials to ENHC. Please do not email applications.
All applications must contain the all the information itemized below. Applications that lack any of these requirements will be removed from consideration. Number and label your application using the following outline.
I. Application Form (pdf) or Word document
Complete and sign the one-page Application Form.
II. Project Summary
In one paragraph, provide a clear and concise summary of the project. Begin by completing this sentence: The (name of your organization) seeks an ENHC Partnership grant to ______________.
III. Project Profile
Please use this numbering system below to provide the following information about your Category 4 project.
- A brief overview of the project, including how it will preserve historical records or increase the public’s access to them.
- An objective statement about the significance of the archival collection or historical records from the perspective of the end user.
- An explanation of the need for the project, including whether or not the resources are threatened or endangered.
- A detailed description of the project’s outcomes and deliverables, as well as the implementation plan and timetable for obtaining them. Include start and end dates.
- A discussion of your organization’s capacity to carry out the project, including the personnel involved, their roles, and their relevant experience.
- A summary of similar accomplishments by the applicant organization, including the completion of other grant projects.
IV. Project Budget Form (pdf) or Word document It is important to submit a detailed, accurate budget for the project. List all sources of funding, including the grant amount being requested from ENHC. Note that project income must equal project expenses. Indicate if the income is cash or in-kind.
V. Project Budget Narrative
Provide a written explanation for each line item for all three columns.
VI. Evidence of Matching Funds & Tax Exemption Letter
Submit a one-page letter signed by the applicant organization’s CEO or Chief Financial Officer certifying that the applicant will provide a one-to-one match for the ENHC grant and also has sufficient funding available to cover the total cost of the project. Indicate the source of the matching funds.
If the applicant is a non-profit organization, provide a copy of its IRS non-profit determination letter.
VII. Supporting Materials
Demonstrate support for the project by submitting materials such as recent letters of commitment from project partners, recent letters of support from municipal and elected officials, press clippings, photographs, evidence of feasibility (planning studies), and any other pertinent information. The supporting material must not exceed twenty (20) pages.